1. Policy Statement

This Privacy Policy describes the way we collect, use, and secure your personal information, both through our web-based service and on our website, www.terefic.com (together, “Terefic”). By using the Terefic services, you consent to this Privacy Policy.

This Privacy Policy is in addition to, not in substitution of, any other requirements under the applicable data protection laws and regulations. In case of conflict between the applicable data protection laws and regulations and the provisions of this privacy policy, the applicable data protection laws and regulations shall prevail.

2. General Security Policy

Your privacy is our top concern. We work hard to earn and keep your trust, so we adhere to the following principles to protect your privacy:

• We will only receive the minimum personal information required to successfully complete and validate the Terefic reference checking process for our customers.
• We will never rent or sell the personally identifiable information of any user of our system (e.g. recruiter, candidate, reference, etc.) to third parties.
• Any sensitive information that you provide will be secured with industry standard protocols and technology.

Notice of all changes that materially affect ways in which your personally identifiable data may be used or shared will be posted in updates to our Privacy Policy or as otherwise required by applicable law. If you continue to use the Terefic service after notice of changes have been sent to you or published on our site, you hereby provide your consent to the changed practices.

3. Definitions

Data Controller means the organization that determines the purposes and means of the Processing of Personal Data for which, and the manner in which, any Personal Data is Processed. Terefic will be acting as Data Controller when the Data Subject is using Terefic service for its own purposes.

Data Subjects for the purpose of this policy include all identified or identifiable natural persons about whom Terefic holds Personal Data.

Data Processor means the organization which Processes Personal Data on behalf of the Data Controller. When Processing Personal Data to complete the Terefic reference checking process for a customer, Terefic will be acting as Data Processor on behalf of Terefic's customer unless the Data Subject is using Terefic service for its own purposes.

Personal Data is any data relating to a living individual which allows the individual to be identified, whether from that data alone, or in combination with other information which is in the possession, or likely to come into the possession of Terefic. A description of the Personal Data is set out in Section 3;

Processing means any operation or set of operations which is performed upon Personal Data or sets of Personal Data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaption or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of Personal Data.

Sensitive Data means, among others, Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, and the Processing of data concerning health or sex life.

3. Collection and Use of Personal Data

Terefic only collects Personal Data from users of our website or service in order to successfully complete and validate the Terefic reference checking process, and/or to connect users with new opportunities they decide themselves to pursue.

Personal Data relating to any user of Terefic services will be collected from the Customer Users (if the Job Applicants are not themselves Terefic Customers for their own purpose), from their Job Applicants, or from any individual who has been designated by the Job Applicant as a possible Reference.

From Customer Users:

1. Name;
2. Company;
3. Title;
4. Email address;
5. Office city, State;
6. Profile picture (optional);
7. Company logo (optional);

From Job Applicants:

1. Name;
2. Company;
3. Job Title;
4. Dates of employment;
5. Email address;
6. City, State;
7. Gender (i.e. preferred pronoun);
8. Previous employments (optional);
9. Education (optional);
10. Profile picture (optional);
11. List of references.

From References:

1. Name;
2. Company;
3. Title;
4. Email address;
5. Phone number;
6. City, State;
7. Linkedin profile;
8. Open to job opportunities (optional);
9. Target job positions (optional);
10. Target cities (optional);
11. Skills (optional);
12. Preferred contract type (optional);
13. Resume (optional).

Given that no Sensitive Data are required to achieve any of the Terefic service, Terefic will not request any Sensitive Data and Terefic invites anyone using its services (whether as a Terefic user, as a reference or otherwise) to refrain from sharing with Terefic any Sensitive Data about themselves or other individuals.

Terefic may offer functionality from third parties by redirecting you to the third party's website. While visiting the third party site, your privacy choices and the data you share with the third party will be subject to the third party's privacy policy, and not subject to Terefic's privacy policy. Terefic will provide a clear disclaimer when directing you to third party websites where Terefic's privacy policy does not apply, and you will have the option to continue on Terefic without using the third party.

4. Timely Processing

Terefic shall retain Personal Data in a manner consistent with the applicable data protection laws and regulations. In any event, Personal Data shall not be kept longer than is necessary for the Purposes, unless the data are required to be kept longer by law. The duration of this term will be determined by the Data Subjects themselves.

5. Rights of the Data Subject

5.1 Each Data Subject has the right to access the Personal Data that the Data Controller holds about him or her and to request rectification or erasure of the Personal Data or restriction of Processing of Personal Data concerning the Data Subject or to object to the Processing of such Personal Data as well as the right to data portability. If Terefic is not the Data Controller:

(a) Terefic will pass the request on to the Data Controller; or

(b) the Data Subject may also contact the Data Controller directly. The contact details of the Data Controller will be mentioned in the initial e-mail that the Data Subject receives, inviting him or her to use the services of Terefic.

5.2. The Data Subject has a right to lodge a complaint to the competent supervisory authority if he or she deems that Terefic is Processing his or her Personal Data in violation of any applicable data protection laws and regulations. However, Terefic strongly encourages Data Subjects to contact Terefic for any complaints or queries prior to lodging any complaints to the competent supervisory authority. 

5.3. The Data Subject shall have the right to object, on grounds relating to his or her particular situation, at any time to the Processing of Personal Data concerning him or her. The Data Controller shall no longer Process the Personal Data unless the Data Controller can demonstrate compelling legitimate grounds for the Processing which override the interests, rights and freedoms of the Data Subject or for the establishment, exercise or defense of legal claims. When Terefic is not the Data Controller:

(a) any objection to the Processing of Personal Data received by Terefic will be passed on to the Data Controller; or

(b) the Data Subject may also contact the Data Controller directly to object to the Processing of his or her Personal Data. The contact details of the Data Controller will be mentioned in the initial e-mail that the Data Subject receives inviting him or her to use the services of Terefic.

6. Data Security

Terefic shall ensure that appropriate technical and organizational security measures are taken against unlawful or unauthorized Processing of Personal Data, and against the misuse, destruction, disclosure, acquisition, accidental loss of, or damage to Personal Data.

7. Disclosure of Personal Data

Terefic may share the Personal Data with the following categories of recipients:

(a) Terefic will disclose Personal Data with Terefic’s Customer Users, their Job Applicants and their References.

(b) Terefic may also share the Personal Data with our Customer’s Applicant Tracking System.

8. Transfer of Personal Data to a third country

Since Terefic is located outside the European Economic Area, Terefic and Terefic’s customer have ensured that any transfer of Personal Data will be conducted in compliance with the applicable data protection laws and regulations.

Terefic shall not transfer Personal Data to countries outside the European Economic Area that do not provide an adequate level of protection unless such transfer is necessary for the purposes, in which case Terefic shall ensure that the transfer will be conducted in compliance with the applicable data protection laws and regulations.

9. Cookies

Terefic uses “cookies,” which are small pieces of information stored by your browser or other application on your computer’s browser or hard drive. We use cookies to remember certain information about visitors during their visit and may store information about your activity on the Terefic application both within the same website visit and from one visit to the next. We may use cookies to recognize you and show you content on other websites based on your visits to the Terefic application.

The “help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive new cookies or how to disable cookies altogether. If you reject cookies, you may not be able to participate in certain activities or see content tailored to you. Please note that Terefic does not control and do not guarantee the effectiveness of browser-based tools for managing cookies.

Terefic uses Google Analytics web analytics service offered by Google to track and report website traffic. Google Analytics may leave cookies after each session. To learn how Google Analytics collects and processes data, please visit: “How Google uses data when you use our partners’ sites or apps” located at https://policies.google.com/technologies/partner-sites.

Terefic does not use any third-party cookies or flash cookies.

You may refuse our use of cookies at any point in time. It is sufficient for you to configure your browser settings to limit or exclude the use of cookies, or to delete the cookies that have already been placed on your computer. However, in such case, you might not be able to use certain functionalities on our website. Cookie settings may vary from one browser to another.

10. Contact

For any privacy issues, questions or complaints concerning the application of this Policy or to exercise your rights of access or rectification within the context of this Policy, individuals may contact the Terefic support team at support@terefic.com.

If, for whatever reason, you believe you have been subject to a personal data breach through Terefic, you may submit details to support@terefic.com.