Privacy & Terms
1. Policy Statement
This Privacy Policy describes the way we collect, use, and secure your personal information, both through our web-based service and on our website, www.terefic.com (together, “Terefic”). By using the Terefic services, you consent to this Privacy Policy.
This Privacy Policy is in addition to, not in substitution of, any other requirements under the applicable data protection laws and regulations. In case of conflict between the applicable data protection laws and regulations and the provisions of this privacy policy, the applicable data protection laws and regulations shall prevail.
2. General Security Policy
Your privacy is our top concern. We work hard to earn and keep your trust, so we adhere to the following principles to protect your privacy:
- We will only receive the minimum personal information required to successfully complete and validate the Terefic reference checking process for our customers.
- We will never rent or sell the personally identifiable information of any user of our system (e.g. recruiter, candidate, reference, etc.) to third parties.
- Any sensitive information that you provide will be secured with industry standard protocols and technology.
Notice of all changes that materially affect ways in which your personally identifiable data may be used or shared will be posted in updates to our Privacy Policy or as otherwise required by applicable law. If you continue to use the Terefic service after notice of changes have been sent to you or published on our site, you hereby provide your consent to the changed practices.
3. Definitions
Data Controller means the organization that determines the purposes and means of the Processing of Personal Data for which, and the manner in which, any Personal Data is Processed. Terefic will be acting as Data Controller when the Data Subject is using Terefic service for its own purposes.
Data Subjects for the purpose of this policy include all identified or identifiable natural persons about whom Terefic holds Personal Data.
Data Processor means the organization which Processes Personal Data on behalf of the Data Controller. When Processing Personal Data to complete the Terefic reference checking process for a customer, Terefic will be acting as Data Processor on behalf of Terefic's customer unless the Data Subject is using Terefic service for its own purposes.
Personal Data is any data relating to a living individual which allows the individual to be identified, whether from that data alone, or in combination with other information which is in the possession, or likely to come into the possession of Terefic. A description of the Personal Data is set out in Section 3;
Processing means any operation or set of operations which is performed upon Personal Data or sets of Personal Data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaption or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of Personal Data.
Sensitive Data means, among others, Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, and the Processing of data concerning health or sex life.
3. Collection and Use of Personal Data
Terefic only collects Personal Data from users of our website or service in order to successfully complete and validate the Terefic reference checking process, and/or to connect users with new opportunities they decide themselves to pursue.
Personal Data relating to any user of Terefic services will be collected from the Customer Users (if the Job Applicants are not themselves Terefic Customers for their own purpose), from their Job Applicants, or from any individual who has been designated by the Job Applicant as a possible Reference.
From Customer Users:
- Name;
- Company;
- Title;
- Email address;
- Office city, State;
- Profile picture (optional);
- Company logo (optional);
From Job Applicants:
- Name;
- Company;
- Job Title;
- Dates of employment;
- Email address;
- City, State;
- Gender (i.e. preferred pronoun);
- Previous employments (optional);
- Education (optional);
- Profile picture (optional);
- List of references.
From References:
- Name;
- Company;
- Title;
- Email address;
- Phone number;
- City, State;
- Linkedin profile;
- Open to job opportunities (optional);
- Target job positions (optional);
- Target cities (optional);
- Skills (optional);
- Preferred contract type (optional);
- Resume (optional).
Given that no Sensitive Data are required to achieve any of the Terefic service, Terefic will not request any Sensitive Data and Terefic invites anyone using its services (whether as a Terefic user, as a reference or otherwise) to refrain from sharing with Terefic any Sensitive Data about themselves or other individuals.
Terefic may offer functionality from third parties by redirecting you to the third party's website. While visiting the third party site, your privacy choices and the data you share with the third party will be subject to the third party's privacy policy, and not subject to Terefic's privacy policy. Terefic will provide a clear disclaimer when directing you to third party websites where Terefic's privacy policy does not apply, and you will have the option to continue on Terefic without using the third party.
4. Timely Processing
Terefic shall retain Personal Data in a manner consistent with the applicable data protection laws and regulations. In any event, Personal Data shall not be kept longer than is necessary for the Purposes, unless the data are required to be kept longer by law. The duration of this term will be determined by the Data Subjects themselves.
5. Rights of the Data Subject
5.1 Each Data Subject has the right to access the Personal Data that the Data Controller holds about him or her and to request rectification or erasure of the Personal Data or restriction of Processing of Personal Data concerning the Data Subject or to object to the Processing of such Personal Data as well as the right to data portability. If Terefic is not the Data Controller:
(a) Terefic will pass the request on to the Data Controller; or
(b) the Data Subject may also contact the Data Controller directly. The contact details of the Data Controller will be mentioned in the initial e-mail that the Data Subject receives, inviting him or her to use the services of Terefic.
5.2. The Data Subject has a right to lodge a complaint to the competent supervisory authority if he or she deems that Terefic is Processing his or her Personal Data in violation of any applicable data protection laws and regulations. However, Terefic strongly encourages Data Subjects to contact Terefic for any complaints or queries prior to lodging any complaints to the competent supervisory authority.
5.3. The Data Subject shall have the right to object, on grounds relating to his or her particular situation, at any time to the Processing of Personal Data concerning him or her. The Data Controller shall no longer Process the Personal Data unless the Data Controller can demonstrate compelling legitimate grounds for the Processing which override the interests, rights and freedoms of the Data Subject or for the establishment, exercise or defense of legal claims. When Terefic is not the Data Controller:
(a) any objection to the Processing of Personal Data received by Terefic will be passed on to the Data Controller; or
(b) the Data Subject may also contact the Data Controller directly to object to the Processing of his or her Personal Data. The contact details of the Data Controller will be mentioned in the initial e-mail that the Data Subject receives inviting him or her to use the services of Terefic.
6. Data Security
Terefic shall ensure that appropriate technical and organizational security measures are taken against unlawful or unauthorized Processing of Personal Data, and against the misuse, destruction, disclosure, acquisition, accidental loss of, or damage to Personal Data.
7. Disclosure of Personal Data
Terefic may share the Personal Data with the following categories of recipients:
(a) Terefic will disclose Personal Data with Terefic’s Customer Users, their Job Applicants and their References.
(b) Terefic may also share the Personal Data with our Customer’s Applicant Tracking System.
8. Transfer of Personal Data to a third country
Since Terefic is located outside the European Economic Area, Terefic and Terefic’s customer have ensured that any transfer of Personal Data will be conducted in compliance with the applicable data protection laws and regulations.
Terefic shall not transfer Personal Data to countries outside the European Economic Area that do not provide an adequate level of protection unless such transfer is necessary for the purposes, in which case Terefic shall ensure that the transfer will be conducted in compliance with the applicable data protection laws and regulations.
9. Cookies
Terefic uses “cookies,” which are small pieces of information stored by your browser or other application on your computer’s browser or hard drive. We use cookies to remember certain information about visitors during their visit and may store information about your activity on the Terefic application both within the same website visit and from one visit to the next. We may use cookies to recognize you and show you content on other websites based on your visits to the Terefic application.
The “help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive new cookies or how to disable cookies altogether. If you reject cookies, you may not be able to participate in certain activities or see content tailored to you. Please note that Terefic does not control and do not guarantee the effectiveness of browser-based tools for managing cookies.
Terefic uses Google Analytics web analytics service offered by Google to track and report website traffic. Google Analytics may leave cookies after each session. To learn how Google Analytics collects and processes data, please visit: “How Google uses data when you use our partners’ sites or apps” located at https://policies.google.com/technologies/partner-sites.
Terefic does not use any third-party cookies or flash cookies.
You may refuse our use of cookies at any point in time. It is sufficient for you to configure your browser settings to limit or exclude the use of cookies, or to delete the cookies that have already been placed on your computer. However, in such case, you might not be able to use certain functionalities on our website. Cookie settings may vary from one browser to another.
10. Contact
For any privacy issues, questions or complaints concerning the application of this Policy or to exercise your rights of access or rectification within the context of this Policy, individuals may contact the Terefic support team at support@terefic.com.
If, for whatever reason, you believe you have been subject to a personal data breach through Terefic, you may submit details to support@terefic.com.
We are sincere and worthy of trust. We expect you to reciprocate.
If you are using Terefic on behalf of a company or other legal entity, you are nevertheless individually bound by this User Agreement even if your company has a separate agreement with us.
By using this site, you agree to comply with the following terms.
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Eligibility
You may not access or use this site if you are under 18 years of age, if you are a competitor or if you have been previously banned from this site.
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True Identity
You must provide your real name and information. You may not misrepresent your identity or create an account for anyone other than yourself without permission.
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Respect For Differences
You must be respectful of differences. Discriminatory messages or questions to other people based on age, gender identity, race or ethnic origin, religion, disability, veteran status or sexual orientation are strictly prohibited.
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Liability Release
We do not screen or censor the information you receive from job-seekers or their references. We are not responsible for the accuracy, reliability, completeness or legality of such information and Terefic is not responsible for any employment decisions you make. You acknowledge that any reliance on such information will be at your own risk, and you hereby release and hold harmless Terefic from any liability arising from the use of such information.
In addition to the terms listed above, your agreement with us also includes General Terms that are commonly used in the internet industry.
General Terms
Payments
All sales are final. Billing occurs at the time of or shortly after your transaction. You agree that you will pay in a timely manner for all products or services you purchase through this site, and that Terefic may charge your credit card for purchases and for any additional amounts (including any taxes and late fees, as applicable) that may be accrued by or in connection with your account. Your total price will include the price of the product or service, plus any applicable sales tax; such sales tax is based on the bill-to-address and the sales tax rate in effect at the time of purchase. We will charge tax only in states where digital goods are taxable. Prices for products and services offered via this site may change at any time, and we do not provide price protection or refunds in the event of a price reduction or promotional offering.
Intellectual Property
You acknowledge and agree that we own and shall continue to own all proprietary right, title and interest in and to terefic.com and all site content including, without limitation, site design, text, graphics, and interfaces. Any use of the materials we provide on this site including reproduction, modification, distribution, or replication, any form of data extraction or data mining or other commercial exploitation of any kind without prior written permission of an authorized officer of Terefic is strictly prohibited.
Inappropriate Use
You must not engage in any activity that interferes with or disrupts this site (or the servers and networks which are connected to this site). You will not attempt to access this site by automated means or by any means other than through the interface that we provide.
Exclusion of Warranties
You expressly understand and agree that your use of this site is at your sole risk and that the site is provided “as is” and “as available,” without warranties of any kind. TEREFIC, TO THE FULLEST EXTENT PERMITTED BY LAW, EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.
Limitation of Liability
To the fullest extent allowed by law, in no event will Terefic be liable for any for any damages whatsoever (including, without limitation, direct, indirect, incidental, special, consequential or exemplary damages, or damages resulting from lost data or business interruption) arising from any use or inability to use this site, whether based on warranty, contract, tort, or any other legal theory, and whether or not Terefic is advised of the possibility of such damages.
Indemnification
You agree to defend, indemnify and hold harmless Terefic, its officers, directors, employees and agents, for all damages, losses and costs (including, but not limited to, reasonable attorneys’ fees and costs) related to all claims, actions or demands resulting from (1) your failure to comply with these Terms or any User Agreement, (2) your communications with job-seekers and their references, and (3) any activity in which you engage on or through this site.
Termination
We may discontinue or suspend or terminate, without notice or liability, your access to the site, for any violation of these Terms or any other agreement with Terefic or for any other use of the services or this site that we, at our sole discretion, deem improper. You may also close your account at any time, by following the instructions on the Blackout pages in “Account Settings”. Upon the termination of your Terefic account, you agree to forfeit all your remaining download credits. You understand and acknowledge that termination of your account may result in the deletion of all of your information from Terefic’s systems.
Governing Law
This User Agreement constitutes a contract made under and governed by and construed in accordance with the laws of the State of Texas. You agree that the state and federal courts located in Travis County, Texas, will have exclusive jurisdiction to hear and determine any claims or disputes arising from or related to this User Agreement. You also agree to waive any right you may have to object to the venue of such courts and your constitutional right to a trial before a jury.
Availability Outside the U.S.
Terefic makes no claims that this site may be lawfully viewed or accessed outside of the United States. Access to the site may not be legal by certain persons or in certain countries. If you access the site from outside of the United States, you do so at your own risk and are responsible for compliance with the laws of your jurisdiction.
Changes to our Privacy Policy, General Terms and User Agreements
Our Privacy Policy, General Terms and User Agreements are subject to change. To comply with laws or to conform to current business practices, we may change them from time to time without prior notice. Changes will be posted on our site, so please check this page for updates. You can obtain a copy of the current legal documents by email (support@terefic.com), mail (TEREFIC, 1712 Kenwood Av, Austin, TX 78704), or by calling 1-512-387-6220.
Tell us what you think
Any question or comment? Contact our General Counsel via e-mail (support@terefic.com), mail (TEREFIC, 1712 Kenwood Av, Austin, TX 78704), or by calling 1-512-761-4997.
Image Upload Policy
We encourage you to take advantage of the image upload features. It adds a personal touch. We ask you to respect the following guidelines:
- Your profile picture must be your likeness and a head-shot photo.
- Images containing nudity, profanity, or sexually graphic material are strictly prohibited.
- Don’t upload proprietary images for which you don’t hold the rights.