Who has the time to read several pages of privacy policy? Nobody.
We don’t play tricks. That’s why we keep things clear and simple.
Five things you can always count on:
This Privacy Policy applies when you use our Services (described below). We respect your privacy so much that we meet the most stringent requirements imposed both in the USA and Europe for all our users, regardless of your location.
We are an online reference system for professionals (‘Professionals”), employers, and staffing firms (together referred to as “Employers” or “Prospect Employers”). People use our Services to collect positive confidential testimonials from former managers and co-workers that help differentiate the best performers from others.
Our Services are described in more detail below.
| Professionals | Employers |
|---|---|
|
Connect with references Collect positive testimonials Manage their references Share with prospect employers Manage access to their references Build a Power Resume Convert to PDF |
Collect a list of references Connect with those references Collect feedback either electronically or by phone Coordinate with other team members Follow progress Convert to PDF |
Our company keeps its privacy policy under regular review and places any updates on this web page.
You acknowledge that your continued use of our Services after we publish or send a notice about our changes to this Privacy Policy means that the collection, use and sharing of your personal data is subject to the updated Privacy Policy, as of its effective date.
This privacy policy was last updated on 1 May 2021.
Data subjects are all identified or identifiable natural persons about whom Terefic holds personal data. We separate data subjects into three categories:
The personal data we collect or process from the users of our Services and from site visitors are adequate, relevant and limited to a specific, legitimate purpose as set forth herein.
| Source | Data Collected | Purpose for Collection |
|---|---|---|
| Professionals |
Identifiers: Name Profile picture (optional) Preferred pronoun (he, she, or they) |
To set up your account and enable you to use the Terefic Services. To use the correct pronoun when we refer to you in our correspondence and reference surveys. |
| Professionals |
Background information: Company, job title, dates of employment Or school, degree, field of study Or target job |
To personalize your reference reports. To verify your company, title, and dates of employment when asked by an Employer. |
| Professionals and/or Employers |
Reference information: Name Company Title Email address Phone number Country, State, City |
To contact your references. To show Prospect Employers that your references are legitimate, relevant, and trustworthy. |
| Professionals | Resume (optional) | To generate your Terefic Power Resume. |
| Professionals |
Employer information: Name Company |
To share your references with the people you choose. To help you keep track of which companies have access to your references. |
| References |
Reference information: Name Company Title Reporting relationship Linkedin page |
To complete and/or validate the information we already have. To show Prospect Employers that your references are legitimate, relevant, and trustworthy. |
| References | Reference feedback | To generate your reference reports. |
| References |
Interest (opt-in): Open to a new job Target job titles (optional) Target cities (optional) Skills (optional) Contract type (optional) Resume (optional) Hiring needs (optional) |
To connect your references with new opportunities after they submit their feedback and only when they opt-in. |
| Employers |
Identifiers: Name Company Title Profile picture (optional) Company logo (optional) |
To set up their account and enable them to use the Terefic Services. To personalize their correspondence to the Professionals and their References. |
| Employers |
Candidate information: Name |
To contact you when Employers ask us to collect your references. |
| Professionals, References, and Employers |
Email correspondence | To keep a record of our correspondence if you contact us or reply our emails. |
| Site visitors |
Browsing information: IP address Browser version Pages you visit and clicks Location Date and time |
To evaluate usage of our website and improve performance. To protect the security and integrity of our web application. To deliver remarketing ads to promote our Services on Facebook and the Google Display Network. |
We do not request in any way personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership; someone’s sex life; genetic or biometric data; or data concerning health. We invite anyone using our Services (whether as a Professional, as a Reference, or as an Employer) to refrain from requesting and/or sharing with Terefic any sensitive data about themselves or other individuals.
The personal data we collect or process are justified, permitted by law, and limited to what is necessary for us:
We collect personal information from you directly, from your References, and/or from Prospect Employers:
You can see and manage your personal identifiers (i.e., name, email, picture, and preferred pronoun) and your background information from your Account Settings.
We bring together all of your references into a digital dashboard so that you can conveniently manage your portfolio of references. Use your Reference Manager to add, select, unselect, or delete references.
When you use our web application, we create for you a Terefic protected page that you can use to share your strongest references with Prospective Employers. Visitors have to identify themselves with their email to have access. You grant and revoke access to your Terefic protected page from your Employer dashboard.
If you choose to close your Terefic account, the Terefic protected page we create for you to share your references with others will immediately become invalid. We will further permanently erase your personal information from our system within 30 days of account closure, except as noted below. Your information will then no longer be visible on the portal we provide to Employers to collect, manage, and keep track of your references.
We might retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse (e.g., if we have restricted your account for breach of our Terms & Conditions), or fulfill your request to "unsubscribe" from further messages from us. We will retain de-personalized information after your account has been closed.
We cannot recall the emails that have already been sent to your References and Prospect Employers. We do not control data that others have downloaded in PDF format or copied out from our web application.
Use the link below if you want to close your account: Terefic/ContactUs
Terefic ensures that appropriate technical and organizational security measures are taken against unlawful or unauthorized processing of the data we collect, and against the misuse, destruction, disclosure, acquisition, accidental loss of, or damage to those data.
We use commercially reasonable technical, administrative, and physical controls best practices to protect your personal information including data encryption where appropriate; however, since the internet is not a 100% secure environment, we are not immune from potential attacks. Accordingly, you acknowledge that when you provide such personal information, you do so at your own risk.
Nevertheless, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures. We will notify you of any confirmed security breach of your personal information to the extent required by and in accordance with local laws applying in the country in which you receive the services.
We may use third-party advertising companies that use tracking technologies to serve our advertisements across the Internet. These companies may collect information about your visits to the site and other websites and your interaction with our advertising and other communications. These advertising companies serve ads on behalf of us and others on non-affiliated sites, and some of those ads may be personalized, meaning that they are intended to be relevant to you based on information collected about your visits to our website and elsewhere over time.
If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking http://preferences-mgr.truste.com (or if located in the European Union click or http://www.youronlinechoices.eu). Please note this does not opt you out of generic ads. You will continue to receive generic ads.
Our website makes use of small text files called "cookies". These cookies are small files that are saved on the hard drive of your computer when you visit our website. By making use of cookies, Terefic is able to provide you a better overall website experience.
The following cookies are used on this website:
You may refuse our use of cookies at any point in time. It is sufficient for you to configure your browser settings to limit or exclude the use of cookies, or to delete the cookies that have already been placed on your computer.
However, in such case, you might not be able to use certain functionalities on our website.
Cookie settings may vary from one browser to another. The below hyperlinks provide further guidance on how to disable the use of cookies on your browser, and/or on how to delete cookies:
We respect your privacy so much that we meet the most stringent requirements imposed both in the USA and Europe for all our users, regardless of your location. Below are the data protection regulations we comply with:
For more details, please visit our website at : Terefic/KnowYourRights
Our privacy policy applies only to our website. It does not cover and we are not responsible for third-party sites or applications that may be linked from our sites; linking to them does not imply an endorsement. You should always review the privacy policy of any third-party site or application.
Terefic is not directed at children under the age of 13 and we do not knowingly solicit or collect personal information from children under 13 without prior written and verifiable parental consent. If Terefic learns that a child under the age of 13 has submitted personal information to us without parental consent, we will take all reasonable measures to delete such information from our databases and/or to not use such information for any purpose (except as necessary to protect the safety of the child or others as required or allowed by law). If you become aware of any personal information we have collected from a child under 13, please contact us.
If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Use the following form: Terefic/ContactUs
Or email us at: support at terefic dot com.
Or write to us at: Terefic. 1712 Kenwood, Ave. Austin, TX 78704
The collection of employment references is well regulated, both in the USA and Europe. You will find below the landscape of privacy laws on both sides of the ocean. Terefic complies with all of them, for all users, regardless of your location.
The Fair Credit Reporting Act regulates the collection of employment references by intermediaries in the United States. Any software, individual recruiter, and/or staffing firm that acts as a third-party between a job applicant and the final employer must comply with the FCRA.
Here is a summary of your rights under the FCRA. For more information, go to:
https://files.consumerfinance.gov/f/documents/bcfp_consumer-rights-summary_2018-09.pdf
Your Rights Under The FCRA:
The California Consumer Privacy Act enhances privacy rights for residents of the state of California in the United States. The CCPA exempts businesses that are already regulated by the FCRA. We comply with the CCPA regardless.
Here is a summary of your rights under the CCPA. For more information, go to:
https://oag.ca.gov/privacy/ccpa
Your Rights Under The CCPA:
The Nevada Privacy Law prohibits website operators, or anyone who runs an online service, from selling certain information on a consumer in the state of Nevada to data brokers without that consumer's permission. The SB-220 excludes the collection of employment references, provided that such collection meets the reasonable expectations of the candidate considering the context.
Here is a summary of your rights under the SB-220. For more information, go to:
https://www.leg.state.nv.us/App/NELIS/REL/80th2019/Bill/6365/Text
Your Rights Under The SB-220:
The General Data Protection Regulation (GDPR) is the toughest privacy and security law in the world. It carries provisions that require businesses to protect the personal data and privacy of individuals who are located in the European Economic Area.
Here is a summary of your rights under the GDPR. For more information, go to:
https://gdpr.eu/tag/chapter-3
Your Rights Under The GDPR:
Our mission is to connect individuals who show great character, integrity, and ethics with new job opportunities. We believe you are much more than your resume.
You are joining a community of excellence by using our web application (“Site”). We put our reputation on the line when you use the positive testimonials we collect for you. In exchange, we ask you to respect our Terms of Use.
You agree that by clicking “Agree & Join”, “Join Terefic”, “Sign Up” or similar, registering, accessing or using our Services (described below), you are agreeing to enter into a legally binding contract with Terefic, Inc. (even if you are using our Services on behalf of a company). If you do not agree to this contract (“Contract”) do not click “Agree & Join” (or similar) and do not access or otherwise use any of our Services. If you wish to terminate this contract, at any time you can do so by closing your account and no longer accessing or using our Services.
You are entering into this Contract with Terefic, Inc. (also referred to as “Terefic”, “we” and “us”).
We are an online reference system for professionals (‘Professionals”), employers, and staffing firms (together referred to as “Employers” or “Prospect Employers”). People use our Services to collect positive confidential testimonials from former managers and co-workers that help differentiate the best performers from others.
Our Services are described in more detail below.
| Professionals | Employers |
|---|---|
|
Connect with references Collect positive testimonials Manage their references Share with prospect employers Manage access to their references Build a Power Resume Convert to PDF |
Collect a list of references Connect with those references Collect feedback either electronically or by phone Coordinate with other team members Follow progress Convert to PDF |
We may modify this Contract, our Privacy Policy from time to time. If we make material changes to it, we will provide you notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. We agree that changes cannot be retroactive. If you object to any changes, you may close your account. Your continued use of our Services after we publish or send a notice about our changes to these terms means that you are consenting to the updated terms as of their effective date.
To use the Services, you agree that: (1) you must be 16 years old or older; (2) you are not a competitor that provides reference checking services, and (3) you are not already restricted by Terefic from using the Services. Creating an account with false information is a violation of our terms, including accounts registered on behalf of others or persons under the age of 16.
Note that if law requires that you must be older in order for Terefic to lawfully provide the Services to you without parental consent (including using of your personal data) then the law prevails and the minimum age to use our Services becomes such older age.
If you hold a Terefic account, you agree to: (1) use a strong password and keep it confidential; and (2) follow the law and our list of Dos and Don’ts below. You are responsible for anything that happens through your account unless you report misuse.
We offer three portals to our users to protect the confidentiality of your activity on each one:
Your “Job-Seeker” account belongs to you and you only. We recommend that you use your personal email address to register and sign into your account. Nobody else has access.
Your “Employer” and/or “Staffing Firm” accounts belong to you. However, if the Services were purchased by another party for you to use (e.g. user seat bought by your employer or staffing firm), the party paying for such Service has the right to control access to and get reports on your use of such paid Service.
You agree that you will:
You agree that you will not:
You may view and download information and graphics incorporated in the Site subject to the following: (a) the content may be used solely for professional, informational, non-commercial purposes; and (b) the content may not be modified or altered in anyway. Except where your use constitutes “fair use” under copyright law, and in compliance with other applicable laws, you may not otherwise use, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit or distribute any information from this Site outside of your organization in whole or in part without the express authorization of Terefic.
You and Terefic agree that your personal information is subject to our Privacy Policy. We may access, store, process and use information and personal data that you provide in accordance with the terms of our Privacy Policy.
Terefic cannot guarantee the identity of the users you are communicating with. Any information transmitted through the Site is the sole responsibility of the user from which the content originated and Terefic will not be liable for any false, inaccurate, incomplete, delayed, misleading, illegal, offensive or otherwise harmful statements, or errors, nor can Terefic guarantee the authenticity of the data which users provide about themselves or relationships they may describe.
Terefic generally does not review content provided by our Users, their references or others. You agree that we are not responsible for others’ (including the references) content or information. We cannot always prevent this misuse of our Services, and you agree that we are not responsible for any such misuse.
By submitting suggestions or other feedback regarding our Services to Terefic, you agree that we can use and share (but does not have to) such feedback for any purpose without compensation to you.
Terefic reserves the right to limit your use of the Services, including the number of your references and your ability to share your references with others. Terefic reserves the right to restrict, suspend, or terminate your account if you breach this Contract or the law or are misusing the Services (e.g., violating any of the Dos and Don’ts).
Terefic reserves all of its intellectual property rights in the Services. Trademarks and logos used in connection with the Services are the trademarks of their respective owners. Terefic, and “blue star” logos, “verified references” badge, and other Terefic trademarks, service marks, graphics and logos used for our Services are trademarks or registered trademarks of Terefic.
When you use our Site, you recognize our innovative approach to reference checking and the continuous improvement of our proprietary technology. You agree that during the usage of our Site, during the term of this Contract and for eighteen (18) months after termination, you will not develop or market any website that copies or duplicates the Terefic Site functionality.
TEREFIC MAKES NO REPRESENTATION OR WARRANTY ABOUT THE SERVICES, INCLUDING ANY REPRESENTATION THAT THE SERVICES WILL BE UNINTERRUPTED, IMMUNE AGAINST CYBER ATTACKS, OR ERROR-FREE, AND PROVIDE THE SERVICES (INCLUDING CONTENT AND INFORMATION) ON AN “AS IS” AND “AS AVAILABLE” BASIS. TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, TEREFIC DISCLAIMS ANY IMPLIED OR STATUTORY WARRANTY, INCLUDING ANY IMPLIED WARRANTY OF TITLE, ACCURACY OF DATA, NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
TEREFIC FURTHER DISCLAIMS ALL LIABILITY AND ASSUMES NO RESPONSIBILITY FOR ANY CONTENT, QUESTIONS, ANSWERS OR FEEDBACK PROVIDED BY SOMEONE USING OUR SERVICES WHICH MAY BE IN VIOLATION OF LAW. BY USING THE WEBSITE, YOU ASSUME ALL LIABILITY (WHETHER STATUTORY OR OTHERWISE) WITH RESPECT TO ANY UNLAWFUL INPUT YOU PROVIDE. YOU AGREE TO HOLD TEREFIC AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AFFILIATE AND AGENTS HARMLESS FROM, AND INDEMNIFY TEREFIC FROM, ANY ACTION OR CLAIM (WHETHER STATUTORY OR OTHERWISE).
IN NO EVENT SHALL TEREFIC, ITS AFFILIATES, EMPLOYEES, AGENTS, OFFICERS OR DIRECTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR DAMAGES FOR PERSONAL INJURY, EMOTIONAL DISTRESS, LOSS OF PROFITS, LOSS OF JOB OPPORTUNITIES, LOSS OF REPUTATION (E.G., OFFENSIVE OR DEFAMATORY STATEMENTS), LOSS OF DATA (E.G., DOWN TIME OR LOSS, USE OF, OR CHANGES TO, YOUR INFORMATION OR CONTENT) INCURRED BY YOU OR ANY THIRD PARTY, WHETHER IN AN ACTION IN CONTRACT OR TORT (INCLUDING NEGLIGENCE), ARISING FROM YOUR ACCESS TO, OR USE OF, THE SITE AND/OR PLATFORM, EVEN IF FORESEEABLE.
You agree that Terefic may, in its sole discretion, at any time terminate your access to the Site and any account(s) you may have in connection with the Site and Platform. Access to the Site may be monitored by Terefic.
Any amounts owed by either party prior to termination remain owed after termination.
This section shall not deprive you of any mandatory consumer protections under the law of the country to which we direct Services to you, where you have your habitual residence.
All matters relating to your access to, and use of, the Site shall be governed by U.S. federal law or the laws of the State of Texas.
Any legal action or proceeding relating to your access to, or use of, the Site shall be instituted in a state or federal court in Travis County, Texas, USA. You and Terefic irrevocably agree to submit to the exclusive jurisdiction of, and agree that venue is proper in, these courts in any such legal action or proceeding.
If a court with authority over this Contract finds any part of it unenforceable, you and we agree that the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and we agree to ask the court to remove that unenforceable part and still enforce the rest of this Contract.
If we don't act to enforce a breach of this Contract, that does not mean that Terefic has waived its right to enforce this Contract. You agree that the only way to provide us legal notice is at the addresses provided in Section 8.
For general inquiries, you may contact us online. For legal notices or service of process, you may write us at the address below:
TEREFIC, INC.
Harvard Business Services, Inc.
16192 Coastal Highway
Lewes Delaware, 19958
1-800-345-2677
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